Cal Employee Connect (CEC) is a tool provided by the State Controller's Office (SCO) that allows current and former state employees 24/7 safe and secure access to view their earnings statements (including Direct Deposit Advice - DDA), W-2s along with personal information, and enroll or change their direct deposit or tax withholding information.
This portal is secure, web-based, and self-serve, allowing remote access from anywhere. CSUB employees can easily register once they have received their first paycheck.
Note: The electronic Direct Deposit form can only be access from the campus network, using an authorized IP address. If you are off campus, you will need to connect via GlobalProtect VPN. For assistance with VPN connections, please contact ITS at (661) 654-4357.
Additional Resources:
- Cal Employee Connect User Guide
- MFA User Guide
- Direct Deposit User Guide
- Withholdings Change User Guide
To register, you will need the following informationfrom a single earnings statement(paper warrant/paystub or direct deposit advice): 1. Go toCalEmployeeConnect-https://connect.sco.ca.gov/ 2.SelectRegister Follow the prompts with these helpful tips: Note: If using the View Paycheck feature in myHR, this number is referred to as thePaycheck Number. You will need to enter this number by adding aleading zeroand in the format shown in CEC.(Example0X-XXXXXX) Once registered, you will be able to login to: Step 1: Register onCal Employee Connect and log in (see instructions above). Step 2: Your account must have Multi-Factor Authentication (MFA) enabled to enroll in or change Direct Deposit. MFA provides an added layer of security for your CEC account. To enable MFA, click on your name in the top-right of the CEC home page, then click User Profile > Turn On MFA. You may use Duo Mobile or other MFA apps. If you need help setting up MFA, see the MFA User Guide. Step 3: Click Direct Deposit. Select the type of enrollment (new or change), the account type (checking or savings), and then fill in the routing number, deposit account number, and bank information requested. Please contact your financial institution if you need assistance with the deposit account information. You will receive a confirmation email sent to the email address linked to your CEC account. A step-by-step visual guide for enrolling in or changing Direct Deposit is available here. Note: The electronic Direct Deposit form can only be access from the campus network, using an authorized IP address. If you are off campus, you will need to connect via GlobalProtect VPN. For assistance with VPN connections, please reach out to ITS at (661)654-4357. If you have any questions regardingCalEmployeeConnector Direct Deposit, please email Payroll Services atpayroll@csub.edu. If you have any questions regarding the in-person live pay warrant distribution process, please email the Cashier’s Office at cashiersoffice@csub.edu. Any state employee that has received pay in the past three years can register and use CEC. The State Controller’s Office has createda helpful guide(PDF) to help employees utilize CEC. This guide provides helpful information including, but not limited to, changing your password, looking at your earning statements and changing your user name. Email your Payroll Technician, and explain that you no longer have access to the campus portal and would like to enroll in CEC. You will need the following important pieces of information to register in Cal Employee Connect (CEC): Earnings Statement Number (e.g. 0X-XXXXXX) CEC is available for use 24/7 and from any device. You can access CEC by using this link:https://connect.sco.ca.gov/ To update your tax withholdings, you must complete the electronic Withholdings Change form available via Cal Employee Connect. Step 1: Register on Cal Employee Connect and log in (see instructions above). Step 2: Your account must have Multi-Factor Authentication (MFA) enabled to complete the electronic Withholdings Change form via Cal Employee Connect. MFA provides an added layer of security for your CEC account. To enable MFA, click on your name in the top-right of the CEC home page, then click User Profile > Turn On MFA. You may use Duo Mobile or other MFA apps. If you need help setting up MFA, see the MFA User Guide. Step 3: Click on Employee Services in the menu ribbon, then click on Withholdings Change. Complete and submit the electronic Withholdings Change form. To validate the withholdings change, you will be asked to electronically verify your social security number and date of birth. After submitting a Withholdings Change form via CEC, the employee and HR office will receive an email confirmation regarding the submitted Withholdings Change form. Please note, the employee confirmation email will be directed to the email currently linked to your CEC account. A step-by-step visual guide for the electronic Withholdings Change form process is available here. If you have any questions regarding Cal Employee Connect or Withholdings Changes, please email Payroll Services at payroll@csub.edu.Frequently Asked Questions
FOLLOW THE STEPS BELOW TO REGISTER.
Note: If using the View Paycheck feature in myHRadd “Total Taxes” and “Total Deductions” together to get the deduction total needed for the verification
Review theCEC guidefor details.
You will receive a validation email with a security notice indicating you are making a change to your Cal Employee Connect account. Enter the validation code and click Submit. (The code will expire after 30 minutes. If you need your code sent again, click Resend.)
Total Deductions
Once you have the necessary paystub/paycheck information (i.e., Department = CSUB, Agency Code = 273, Check/Advice Number, and Total Deductions) required by CEC, you can begin the process of creating a CEC account to download and print your W-2 and your earnings statements/direct deposit advices.
